Enhance Your W2 Printing Security with SSN Masking

Protecting your employees’ sensitive information is crucial, and our SSN masking service is here to help. This feature is designed to enhance W2 printing security and safeguard personal data, reducing exposure to risk for both your employees and your company.

What is SSN Masking and how does it help secure W2 data?

SSN masking involves replacing the first five digits of the Social Security Number on employee tax forms with asterisks (*--1234). This simple yet effective measure significantly reduces the risk of identity theft by concealing the most sensitive part of the SSN.

Why Choose SSN Masking?

We take great care to keep W2 data secure while it’s in our hands. Once the forms are in the mail, though, there is a risk of an employee’s confidential information being exposed. It’s rare, but we have had a few reports over the years of envelopes being opened while in transit.  

We think the US Postal Service does a fantastic job delivering mail securely, but the risk of mail being opened by someone else isn’t zero. Masked SSNs are a simple way to add an extra layer of protection against identity theft. 

1. Enhanced Security: Protects employees’ personal information from potential breaches.
2. Compliance: Aligns with IRS guidelines and industry best practices.
3. Peace of Mind: Provides reassurance to both employers and employees that their data is secure.

How to Implement SSN Masking on W2s, 1099s, or 1095s

Opting for SSN masking is easy! When you fill out your tax processing contract, just check the box for SSN masking. That's literally it. This feature is designed to be user-friendly and integrates seamlessly with our existing W2 processing systems.

SOLV is dedicated to providing top-notch W2 printing security. We're SOC 2 Certified and PCI compliant, ensuring that all data is handled with the highest level of security. We’re always on top of adding any new security options as they become available, because making your life easier is our highest priority! Securing your data is one of the ways we do it.

Questions? Just email w2processing@thesolvgroup.com, we'd love to help!